Oferty Pracy : Archiwum

August 4, 2017

AP Team Leader

Filed under: Uncategorized — karol @ 3:00 am

Podsumowanie / Job summary:
The AP Team Leader will be supervising team of 7 persons, ensuring invoices and payments to vendors are processed timely and accurately and maintain adherence to process & SOX compliance. Manage and develop the team, set objectives and manage performance. Maintain close relationships with internal business customers to improve process efficiency and compliance.

Kogo szukamy / Profile description:

Previous experience in Accounts Payable essential
Previous SAP experience essential
Strong Supervisory experience and skills, able to manage and motivate the team
Good Customer service ethos, able to gather business support and influence behaviour
Organisational skills, able to prioritise work and manage competing demands
Good understanding of payables tax requirements for country supported
Ability to work under pressure and to meet deadlines
Good understanding of cultural sensitivity and customer services ethics
Able to work collaboratively with peers in other functions/other countries
A flexible approach
Use of Excel, Word, PowerPoint
Degree level qualified - AAT or equivalent

Opis stanowiska / Job description:

Monitor invoices captured in VIM (Vendor Invoice Management Programme) and volumes posted to ensure processing is timely, identify any backlogs and take action to quickly clear
Ensure that invoices are matched to PO’s on a daily basis and Non-PO invoices are posted to SAP accurately and timely and that proper approval authority is in place before invoices are posted. Monitor any backlogs arising and take action to quickly clear.
Ensure queries from vendors and business users relating to invoices and payments are responded to quickly and the team delivers high quality Customer service
Ensure business users and vendors follow defined P2P processes for PO raising prior to invoice receipt, limited Non-PO invoices, identify offenders and educate business users to follow correct procedure, firmly maintain baseline dating of invoices, approve any exceptional changes
Ensure invoices that do not conform to procedure are returned to vendors, and that the team works with business users to ensure communication on the process is clear
Ensure work documentation and procedures are created and maintained for all P2P activities within each country supported and that they comply with SOX requirements
Reconcile P2P balance sheet accounts monthly, provide narratives for variance movements and for DPO movements according to the month end timetable
Review all goods receipts and invoice receipts (GRIR) are regularly with Procurement and the business users to clear outstanding balances as required.
Reconcile vendor statements and compare them to GRIR balances
Manage and develop the team, set objectives and development plans for team members, monitor performance, train and coach team members as needed.
Ensure P2P records are filed timely in an orderly, systematic way and available for SOX audits
Liaise with Tax and Procurement teams for incorrect entries for VAT, outstanding PO’s
Work with Reporting Analyst to develop key metrics and KPI’s that reflect team performance, improvement in progress, customer satisfaction and provide commentary
Support P2P Manager when required to review and approve new vendor requests for all countries supported in P2P

Provide cash flow forecast reporting for all countries supported in P2P, advise Treasury of cash requirement for weekly payment runs, manage payment limits where necessary

Authorise and approve payments to Vendors through Bacs, and to LATAM countries

Support the wider team with training for new team members, advanced training and reporting support for the general team

Produce and review monthly reports for open and blocked items, tax duplication, invoice email and obsolete reports etc

Manage month end close procedures in liaison with General Accounting

Provide experienced support to new country work migrations and consolidations with training, test scripts, on-site support and other assistance where required

Oferujemy / We offer:
International environment
Private, medical coverage
Pension plan
Life Assurance
Cafeteria system (sport card, cinema tickets, lunch card etc)
Annual bonus
Language courses
Flexible working hours

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